Terms and Conditions

Last Updated: January 2025

1. General Information

  • Organizer: University of Luxembourg
  • Contact Email: vdw2025@uni.lu
  • Purpose of Website: Provide information about the congress and facilitate registration via Google Forms.

2. Data Collection and Usage

2.1. Data Submission

When you fill out a Google Form available on this website, the data you provide will be directly collected and stored within Google’s systems under the responsibility of the University of Luxembourg.

2.2. Data Controller

The University of Luxembourg acts as the data controller for all personal data submitted through the Google Form.

2.3. Purpose of Data Collection

Your data will be used exclusively for purposes related to the organization and management of the congress, including:

  • Processing registrations
  • Communicating with participants
  • Issuing certificates, invoices, or related documentation

2.4. Data Retention

Your data will be retained only as long as necessary to fulfill the stated purposes and in compliance with applicable data protection laws.

2.5. Legal Basis for Processing

Processing is based on your explicit consent provided by filling out the Google Form and agreeing to these terms.

3. No Use of Cookies

This website does not use cookies or other tracking technologies.

4. Data Protection and Your Rights

The University of Luxembourg is committed to protecting your personal data in accordance with the General Data Protection Regulation (GDPR).

4.1. Your Rights

You have the following rights regarding your personal data:

  • Access: Request access to the data we hold about you.
  • Rectification: Request correction of inaccurate or incomplete data.
  • Erasure: Request deletion of your data, subject to legal retention obligations.
  • Restriction: Request that we limit the processing of your data.
  • Data Portability: Request a copy of your data in a machine-readable format.
  • Objection: Object to the processing of your data for specific purposes.

4.2. How to Exercise Your Rights

To exercise your rights, contact us at vdw2025@uni.lu.

4.3. Right to Lodge a Complaint

If you believe your data protection rights have been violated, you can file a complaint with the Luxembourg National Commission for Data Protection (CNPD).

5. Third-Party Services

This website contains links to Google Forms for registration purposes. Please review Google’s Privacy Policy to understand how your data is handled by Google. The University of Luxembourg is not responsible for the privacy practices of third-party services.

6. Disclaimer of Liability

The University of Luxembourg strives to ensure the accuracy of the information on this website but does not guarantee it is free from errors. We reserve the right to update information at any time.

7. Changes to Terms and Conditions

We may update these terms from time to time to reflect changes in legal requirements or congress needs. The latest version will always be available on this webpage.

8. Governing Law

These terms are governed by the laws of Luxembourg. Disputes shall be subject to the exclusive jurisdiction of Luxembourg courts.

If you have questions, contact us at vdw2025@uni.lu.